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Presentation Skills - Part 5 of 6

Part 1  Part 2   Part 3  Part 4  Part 5  Part 6



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Building the Presentation

      Start with a clear objective in mind.

      Know as much about your audience and their expec­
tations as possible.

•   Identify your purpose:

-      to inform, educate, instruct

-      to convince, stimulate, motivate.

     Identify the three or four main points of the presen­
tation.

     Decide what stories or examples you can use to illus­
trate these points.

     Develop visuals to support your points.

     Avoid data dump. Generally, you will present the con­
cepts, reasons, or bottom line. Leave the details and
deep scope of information to documents you hand
out.

     Create an opening to inform everyone about your
purpose.

     Develop a strong summary to finish with.

Preparation

•   Rehearse until you feel comfortable with your mes­
sage.

-      One run-through for continuity

-      Additional run-throughs for content, flow, and familiarity

-      Consider tape recording a practice run-through.

•   Assemble brief notes and use them in rehearsing.

-      Keep notes to a minimum.

-      Make sure the print is big enough to easily read.

-      Number the pages to keep them organized.

     Memorize the words you will be saying during the
first sentence or two.

     Check your materials and practice using training aids
in advance.

     Be prepared and anticipate questions and answers.

     Focus on what you want the attendees to learn and
the benefits they will gain.

     Know your subject so well that the only thing you will
be anxious about is how you will deliver the message.

     Anticipate potential problems, and be ready to resolve
them if they should occur.

Continued

Part 1  Part 2   Part 3  Part 4  Part 5  Part 6


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